Google Form for event registration with UPI payment: how to do it — and an easier way

Can Google Forms take UPI payments?

No. Google Forms has no payment option. Everything you see online is one of three workarounds: putting your UPI ID or QR code in the form and asking people to pay separately, adding a paid add-on, or sending a payment link after the form. In all three, you still have to match each payment to each registration yourself.

If you use Google Forms, set it up like this

1. Put your UPI ID and QR code at the top of the form, with the exact amount and what it includes.
2. Make phone number a required question — it’s the one detail people don’t mistype as often as names.
3. Add a required short-answer question: “UPI reference number (12 digits)”. It’s easier to check than a screenshot.
4. Open the responses in Google Sheets and add a column called “Paid?”. Mark it only after you see the money in your UPI app or bank SMS.
5. Send each confirmed person a confirmation on WhatsApp, and keep the sheet open on your phone at the entrance.

Done carefully, this works for small, friendly groups where you know most people.

Where it starts to break

• Matching payments: UPI apps show the payer’s bank name, not the name they typed in your form.
• Duplicates and no-shows: people fill the form “to save a seat” and never pay, and you can’t tell who is confirmed without checking every row.
• No real ticket: a screenshot of a WhatsApp message can be forwarded. At the door you can’t tell an original from a copy.
• No limit: the form doesn’t stop at 100 seats. You find out you’ve oversold when you count.
• Your evening disappears: every “did you get my payment?” message is yours to answer.

The easier way: one link that does the form, the payment check and the pass

Yano gives you a booking page that replaces the form and the spreadsheet. Guests fill in their details and answer your questions, then pay your UPI ID directly — the money comes to you, never to Yano. Then they tap “I have paid” on the same page and can add their UPI reference number.

You open your dashboard, see the request with their name, phone number, amount and any reference they added, check your UPI app, and tap Approve. The guest gets a QR pass by email straight away. Nothing to match by hand, no screenshots in your gallery.

• Ask the same questions you asked in your form — Instagram handle, college, T-shirt size, anything — and make any of them required.
• Set how many seats you have. When they’re gone, booking closes on its own.
• Download everything for Excel or Google Sheets whenever you want: names, phone numbers, answers, payments.
• Have a big crowd? Connect your own Razorpay or Cashfree account instead, and passes go out automatically the moment someone pays.

Already collected responses on Google Forms?

You don’t have to start again. Paste or upload your sheet, choose the name and mobile number columns, and every person gets a real QR pass. You can send each one their pass on WhatsApp with one tap.

On the day

Send the scanner link to whoever is at the entrance. They open it on their own phone — no app, no login — and scan each pass. A pass works once; if someone shows a forwarded screenshot, the scanner shows it was already used, with the time and the name. Someone forgot their phone? Find them by mobile number.

What it costs

Free events cost nothing. For paid events, each pass uses one credit (₹6–₹10), there’s no commission on your ticket price, and new organisers get 50 free credits to start. Your guests pay you directly.